1. Scope of application
1.1 The following General Terms and Conditions for Event Participation (“GTC“) apply to all visitors and other participants (each a “Visitor“) who attend an event or an event organized by Serrala Group GmbH (“Serrala“). The GTC become part of a contract concluded between Serrala and the Visitor when the Visitor accepts an invitation referring to these GTC or registers for an event organized by Serrala. These GTC do not apply to sponsors, for whom separate Terms and Conditions are applicable.
1.2 These GTC shall also apply to future Serrala events in which the Visitor participates.
2. Event invitation
2.1 Serrala shall inform the Visitor of the date and the original time and place where the Event will take place. Participation is only permitted if the Visitor has been expressly invited. Participation in Serrala events under these GTC is free of charge for the Visitor.
2.2 The invitations issued by Serrala are only addressed to the person named in the invitation, unless the visitor is expressly permitted to bring other persons. The invitation is personal and non-transferable.
2.3 Serrala is entitled to withdraw the invitation at any time, even without giving reasons, or to cancel the event completely or to organize it in a different form or on a different date. Serrala will attempt to inform the Visitor of any significant changes in good time.
2.4 In the event of a change or cancellation, the visitor shall not be entitled to any claims for damages or compensation for wasted expenditure.
2.5 Serrala will provide the visitor with congress documents upon request. Serrala shall not be liable for the accuracy or completeness of such documents.
3. Event rules
3.1 Serrala has the domiciliary rights vis-à-vis the visitor in the event areas used by Serrala. The Visitor is obliged to observe the applicable house rules.
3.2 Visitors must enter the event through the designated entrance and must be able to identify themselves and prove their eligibility to attend. Visitors may only move around the designated event areas.
3.3 The Visitor is obliged to follow all safety instructions given by Serrala
4. Catering
4.1 The Visitor is not entitled to catering at the Event, even if Serrala has announced such catering in the Event announcement.
4.2 If Serrala serves food and beverages, the Visitor consumes them at his/her own risk. Visitors are responsible for informing themselves about possible allergens and intolerances.
5. Confidentiality and reservation of rights
5.1 Unless otherwise agreed, the visitor may not take any photos, video or audio recordings at the event.
5.2 Serrala is entitled to the copyrights and other rights of use to the congress documents as well as to all presentations shown at the event. Any reproduction or other use requires the prior written consent of Serrala.
6. Media use
6.1 The visitor is aware that photos, video or audio recordings may be made and published at the event by Serrala or on behalf of Serrala. Serrala will use these recordings in processed and unprocessed form for advertising and information purposes. The visitor is aware that photos, video or sound recordings may also be made of him/her at or in connection with the event. The visitor agrees to this.
6.2 If the Visitor does not want photos, video or audio recordings to be made or published of him/her at the Event, he/she can inform Serrala of this in good time or contact Serrala at summit@serrala.com. Serrala will then ensure that the visitor is not recognizable on the media distributed by Serrala.
6. Liability
6.1 In all cases of contractual and non-contractual liability, Serrala shall pay damages or reimburse futile expenses only to the extent specified below:
(a) Serrala shall be fully liable in the event of intent, in the event of gross negligence only to the extent of the damage foreseeable at the time of conclusion of the contract.
(b) Serrala’s liability for damages suffered by the Visitor is excluded in cases other than those mentioned in Section 6.1(a).
6.2 A limitation period of one year applies to all claims against Serrala for damages or reimbursement of futile expenses in the case of contractual and non-contractual liability. The limitation period shall commence at the time specified in § 199 (1) BGB. It shall commence at the latest 5 years after the claim arises.
6.3 The limitations of liability and statute of limitations in accordance with clauses 6.1 and 6.2 do not apply in the event of injury to life, limb or health; they also do not apply in the event of liability under the Product Liability Act.
7. Amendments to these GTC
7.1 Serrala is entitled to amend these GTC with the customer’s consent. Consent to the amendment of the GTC shall be deemed given if the customer does not object to the notification of amendment, which contains the amended GTC in text form, within four weeks of receipt.
7.2 Serrala will specifically inform the customer of the consequences of failing to object when notifying the customer of the change. Serrala is only entitled to make changes to (i) in response to a change in the law, (ii) to replace a provision in these GTC with a provision that is essentially the same if supreme court rulings have declared the previous provision invalid, (iii) that work exclusively in favor of the customer, or (iv) that are reasonable in view of the relationship between the parties and the fact that the visitor is attending the events free of charge.
8. Data processing for own purposes
8.1 Contact Information is business-related contact information provided to Serrala by the Visitor, including, but not limited to, names, job titles, business addresses, telephone numbers and e-mail addresses of the Visitor’s employees and contractors.
8.2 Contact information must be made available and processed and used by Serrala for the purpose of organizing and promoting the Event and the associated business. In this context, Serrala shall process and use all contact information in accordance with the applicable regulations on data protection and electronic communication within the scope of the intended purpose.
8.3 Until further notice, the Visitor authorizes Serrala to use the telephone numbers and e-mail addresses provided by the Visitor to contact the Procurer for commercial purposes.
16. Place of jurisdiction, applicable law
16.1 The exclusive place of jurisdiction for all disputes arising from and in connection with these GTC and the event is Hamburg.
16.2 The contract shall be governed by German law, to the exclusion of the UN Convention on Contracts for the International Sale of Goods (CISG).
16.3 Amendments, supplements or a rescission of a contractual agreement into which these GTC have been incorporated must be made in writing. This also applies to the waiver of the written form requirement. Verbal collateral agreements have not been made.
16.4 Should a contractual provision be or become invalid, unenforceable or incomplete, this shall not affect the validity of the remaining provisions. In place of the invalid provision, the provision that the parties would reasonably have agreed if they had been aware of the invalidity, unenforceability or incompleteness shall be deemed to have been agreed.